Governance

Hillside Residents Association Constitution outlines the aims, membership, governance, and operational procedures for the community association. ​

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Name Area Covered

• The Association is named Hillside Residents Association, serving Darley Hillside, Northwood, and Tinkersley Two Dales in Derbyshire. ​
   

Aims – General

• Promote and represent residents' interests, focusing on conservation and biodiversity. ​

• Engage with planning applications and developments in the area. ​

• Provide regular information and consult with the community on concerns. ​

• Build relationships with local councils and organizations without duplicating their responsibilities.

• Act as a representative body for members' interests. ​

• Raise funds and potentially purchase assets for community benefit.

• Collaborate with other community groups on shared interests.
   

Equal Opportunity Statement

• Commitment to equal opportunities in all practices and policies. ​

• Promote equality for all members and advocate for marginalized residents.
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Membership

• Open to all residents, with equal voting rights. ​

• A register of members will be maintained. ​

• Members encouraged to represent the Association positively. ​

• Friends of the Association can support but cannot vote. ​

• Membership can be suspended for inappropriate behaviour. ​
   

Annual General Meetings

• AGM to be held within 13 months of the last meeting. ​

• Committee reports on activities, presents accounts, and stands for re-election.

• Members informed of AGM details at least one month in advance.
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Other Open Meetings

• At least one open meeting annually, with additional meetings as needed. ​

• Decisions made by simple majority and are binding.
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Committee

• Managed by an annually elected Committee, including key roles like Chair and Treasurer. ​

• Committee to meet at least three times a year. ​

• Minutes of meetings to be recorded and published. ​
   

Rules of Procedure at All Meetings

• Quorum for open meetings is 10% of members; for Committee meetings, 33% including Secretary or Treasurer. ​

• Decisions made by simple majority; minutes to be kept and published. ​
   

Finance

• Establish a bank account for the Association. ​

• All funds to be used for Association aims; no joining fee required. ​

• Treasurer to maintain financial records and submit accounts for independent inspection.
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Information Communications

• Provide information to residents through a website and newsletters.

• Commitment to transparency and openness in communications.
   

Changes to Constitution

• Changes can only be made at AGM or Special General Meeting with prior notice.

• Requires 67% approval from voting members.
   

Dissolution

• Proposal for dissolution can be initiated by the Committee or by members. ​

• Requires a simple majority for approval and arrangements for asset transfer to a similar organization.
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